schedule - Live Online Training OR LIVE IN CLASSROOM for DEDICATED GROUP OF 5+

Managing Small Projects and Maximize Outlook @ Work

Event Start Date: 5/30/2017 10:00 AM

Event End Date: 5/31/2017 2:00 PM

Average Rating:

Click here to create or view existing reviews.

This course is available to be streamed live online
Email Me A Reminder About This Event:
Email Me!
Sign Up To This Event
There are currently 20 spaces left.
Cost per place: CAD $295.00

Managing Small Projects and Maximize Outlook @ Work

Part I
Course Outline

Outlook is a tool to help you manage your email messages, calendar, contacts, and tasks. It’s at the center of not only your communications but also your time-management. 

There are 86,400 seconds in each day. Making the most of each of them in your business is where Outlook can come in very handy, but you also need to develop a new approach to managing your time and projects and email can be a huge drain on your time. 

Itplanit designed this course to teach you how to get the most out of Outlook.

Section 1
Maximize your use of Microsoft Outlook
•Setting up Outlook: The layout

Section 2
Increase focus and productivity 
•To-Do Bar
•Quick Steps

Section 3
Apply strategies to effectively manage email
•Better manage your Inbox and expectations
•Tame your Inbox with the four Ds
Delete it.
Do it (respond or file for reference).
Delegate it (forward).
Defer it (using categories and flags).

Section 4
Stay on top of every single follow-up task
•Daily review: Managing your time and tasks

Section 5
Prioritize your email time with “important” vs the “urgent”
•Tasks: Doing your work

Section 6
Find emails and information quickly and effectively
•How to find a message from a particular person
•Write great email messages
•Calendar and meetings

Section 7
Eliminate interruptions and create a constant focus on priorities
•Know your schedule
•Structure your day
•Be firm, friendly and make eye contact with visitors. Learn to say no!
•Reference what you're already doing
•Keep up on your communication
•Overestimate the time you'll need


Course Description


Part II

Managing small projects with Outlook is for those who need to manage small to medium size projects and have chosen not to use Project software. This course will empower you with the skills and tools to effectively manage those projects with Microsoft Outlook. Managing both operational and project work in one place will enhance your ability to stay in control of follow-ups, commitments and important deadlines.    

Overview these major Outlook™ tools 







Setting-up Outlook to Manage Projects 

* Save and open the Project Folder 
* Create the Project toolbar to help you better manage project items 
* Know how to work with views 
* Know how to copy custom task views 

Start on Your New Project 
* Create Project Files to manage your project data 
* Setup a new Project Communication File 
* Have used the Objective Statement tool 
* Enter key information in your Communication File 
* Assign and link resources to your project   

Manage Project Tasks 
* Enter tasks from the Project Tasks Entry Table 
* Create project tasks from your E-mails 
* Work with custom task views 
* Know how to create custom fields 
* Format columns and change how information is displayed 

Manage Project Communication 
* Have discovered ways of tracking communication in your project Communication File 
* Know how to use the Resource Link to quickly access resource information 
* Know how to assign project categories to E-mails Sent and Received 
* Store all project E-mails in your Project File 
* Be able to send manual status reports 
* Communicate easily with task delegators and delegatees 

Track & Report on Project Activities 
* Know how to update the status of your project tasks 
* Quickly find all Outlook items associated with your project 
* Print Project Task views to report on your tasks 
* Export project task information into your Projects reports 
* Understand how to use and customize your Projects reports 

The Projects Home Page 
* Understand the possible uses of the Outlook4Projects Home Page 
* Learn how to create a Projects Home Page 

Expert Facilitator
  • DLA

What is live online training (LOT) and how do we do it so well?

Convinced you need an in-person class? Not comfortable with the idea of learning “online”? So were some of our students – until they attended one of our classes. We offer an extensive schedule of live, instructor-led online classes. Our instructor-led online classes allow you to attend a class from home or the office without the need to travel.
When you register for one of our instructor-led online courses you will receive:
Expert instruction from a live instructor who will guide you through the course material. This is not recorded eLearning, but a live, hands-on, interactive class. The only difference is that you and your instructor are not in the same room!
All of your course materials are shipped directly to your home or office.
Six months of post-class email support from an instructor.
Retake your class for free at any time in the future.
Access to our state-of-the-art online classroom which allows you to see and hear everything the instructor does. You can also ask questions using voice or chat at any time during the class, hear fellow student’s questions and even share your work with your instructor if you need assistance.

The best part about our instructor-led online classes is that they are guaranteed to run, even if you are the only student enrolled in the class! We are so confident your will completely enjoy your class experience that we offer a complete money-back guarantee if you are not completely satisfied. See commonly asked questions about our live, instructor-led online classes or watch a short demonstration of how our live, instructor-led online classes work.When we're talking about an online classroom, we mean a synchronous environment with a leader and participants in multiple locations speaking and interacting with one another at the same time, much as they would in a physical classroom. Participants can raise their hands, take surveys or tests, and participate in learning activities in a number of different ways. Audio is included in some products through Voice over IP, although some products provide only the collaboration and information-sharing tools and a phone is used for audio. What are the similarities and differences?  Our training organization has been using live, online training for over four years and our experience indicates that moving from the traditional classroom environment is not a difficult task. We train both employees and customers using this technology. READ MORE>

  Still not convinced, why not bring our course to your site with Onsite Training.  Private Group Training At Your Site
Youlearnforless specializes in providing expert training at your site for groups as small as 3 people.  Setup for most of our courses is usually simple and straight-forward and our staff guides you through the entire process. If your staff is geographically dispersed, or if you have fewer than 3 people to train, our Instructor-Led online course delivery may also be an option for your group (see above.) 
We’ve delivered training for many Fortune 500 companies – request an onsite training price quote.
View our full course catalog above.



Is your staff cyber aware


Is your technical staff cyber certified?